ARTS, WINE & JAZZ FEST VENDOR CONTRACT

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All Vendors

Contract (hereinafter known as VENDOR) and The Havre de Grace Colored School Museum and Cultural Center, Inc. Arts, Wine, Jazz & Soul Fest (hereafter known as THE FESTIVAL) for operation Saturday, August 10, 2024. Both parties agree as follows:

VENDOR FEE - Annotate the applicable fee below (paid by PayPal, Cash App or check on first-come first-served basis):

Select an option

ARTS VENDOR $75

WINE AND SPIRITS VENDORS $100

FOOD VENDOR $150

VENDOR is required to set up their booth on Saturday, August 10, 2024, between 7:00 AM and 11:00 AM unless prior arrangements have been made for an earlier setup time. Teardown may not begin until the conclusion of the event (6:00 PM) on Saturday, August 10, 2024. Vendor also agrees to a rain day on Sunday, August 11, 2024.

ELECTRICIAL OUTLETS ARE NOT AVAILABLE. VENDORS are responsible for arranging any electrical and phone line requirements for booths at their own expense.

BOOTH(S): A 10'x10' booth space is provided on a first-come, first-served basis. Tables, chairs, and tents are not included.

THE FESTIVAL reserves the right to cancel contracts for items deemed obscene, containing indecent language, or illegal.

CLEANLINESS - ALL VENDORS are required to maintain their space in a clean and sanitary condition and dispose of all waste in the provided dumpster before leaving the festival.

REGULATIONS -ALL VENDORS agree to operate in accordance with regulations set forth by Federal, Maryland State//Harford Count, or local laws including, but not limited to, DEV, OSHA, FCC, DOL, DOH, and EPA regulations.

VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required, by law, to obtain and display a valid tax certificate if applicable. A copy of such a certificate must be on file with THE FESTIVAL.

VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse THE FESTIVAL for any fines/penalties levied to THE FESTIVAL because of the VENDOR’S non-compliance with any Federal, Maryland State, or local law including, but not limited to, DEV, OSHA, FCC, DOL, DOH, and EPA.

ALL VENDORS – Any support vehicles are not allowed on the grass.

THE FESTIVAL and VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship of principal and agent or employer and employee between THE FESTIVAL and VENDOR to make joint ventures.

WINE AND SPIRITS VENDORS ONLY

WINE AND SPIRITS VENDORS agree to allow sampling of their products to individuals with designated armbands and wine glass. The designated armbands and wine glass are provided to individuals that have been pre-screened to meet age requirements. Vendors will not allow sampling or purchasing of their products to anyone without the designated armband and wine glass.

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WINE AND SPIRITS VENDORS will allow participants to sample their products first before requiring them to purchase a full glass.

FOOD VENDORS ONLY

FOOD VENDORS: Agree to accept food vouchers tickets (one ticket = $1.00) provided to VIP ticket holders only that will be fully reimbursed periodically during the event.

FOOD VENDORS: In order to process your application, all vendors, including those who offer samples of food, must have all necessary Health Department Permits including Food Vending License or Food Truck License and carry your own insurance. For more information, please refer to the following link: [Harford County Health Department](https://harfordcountyhealth.com/).

FOOD VENDORS: Must have an appropriate Hand Washing Station, including temporary food stands. Please see the link for information: https://www.youtube.com/watch?v=VCFp_3mpGv0

FOOD VENDORS preparing food shall make sufficient plans to dispose of grey water and/or grease through approved methods. Grease and grey water cannot be dumped in trash receptacles, ﬂower beds, drains, grass, etc.

. FOOD VENDORS MUST have a separate container for any food trimmings. No grease, cooking oils or leftover food will be dumped in the trash cans or on the grounds AT ALL. Please make plans to carry these items out with you. Food vendors MUST have a protective barrier or receptacle under working areas to catch any grease/oils spills. Violation of this is a direct breach of this agreement. Day of inspections by Harford County Health Dept. will be carried out.

INSURANCE – ALL WINE, SPIRITS, AND FOOD VENDORS must provide proof of Commercial General Liability Insurance for the limits of not less than the following:

Commercial General Liability Insurance

$1,000,000 Each Occurrence Limit (Bodily Injury and Property Damage)

$500,000 Damage to Rented Premises

$5,000 Med Exp

$1,000,000 Personal and Advertising Injury Limit

$2,000,000 General Aggregate per Project

$2,000,000 Products-Completed Operations Aggregate

$1,000,000 Liquor Liability (Wine and Spirit vendors only)

The Certificate of Insurance (COI) must be emailed to hdgcoloredschool@gmail.com on or before

June 24, 2024. List the following as additional insured:

The Havre de Grace Colored School Museum and Cultural Center, Inc.

555 Alliance Street, Havre de Grace, Maryland 21078

Friends-Concord Point Lighthouse

700 Concord Street, Havre De Grace, MD 21078

(Although HCSMCC does not endorse any specific insurance carrier, vendors have found affordable festival policies at Artisan, Crafters and Tradesman Insurance)

ALL VENDORS: Upon submitting this vendor application/agreement form, I hereby agree that I have read and understood the terms laid out in this Vendor Application Form. I certify that I have the legal right to bind the above-mentioned company into this agreement.

Additional Info

Note: Please make sure that you enter the exact amount for the Vendor Fee:

ARTS VENDOR $75

WINE AND SPIRITS VENDOR $100

FOOD VENDOR $150

Payments are also accepted by mail:

Make checks payable to: HCSMCC

Address: The Havre de Grace Colored School, 555 Alliance Street, Havre de Grace, Md 21078